If you have a large number of address labels to print, it can be handy to create individual labels in word that each contain a different address. This can be useful for return address labels, business mailings, or mailing holiday cards.
To make this task easier, you can use a combination of features in word that allow you to create individual labels. First, you’ll need to determine the information you want on your labels. This is done by adding placeholders in the Word document called mail merge fields. When the merge is finished, these placeholders will be replaced with the actual information from your Excel spreadsheet.
The next step in creating individual labels is to add text to the labels. Adding text to the label allows you to insert names, addresses, and other information from your contacts list in a way that makes them look professional.
Once the text is in place, you’ll need to format it so that it can be read easily. This is done by using a combination of fonts, sizes, and colors. You may also want to use white space around the text, which helps to separate different kinds of information and creates visual organization.
Before printing, you can test the labels to ensure that they will fit properly on a sheet of paper before you print them. This is an important step because there have been reports of printers that will not print labels from Word if certain settings are selected, even though the same documents print fine from another printer.
When preparing your labels, make sure the addresses are aligned correctly. The addresses can be centered vertically on the label by clicking the table symbol that looks like a cross in the upper left corner of the table (table properties).
If the address is too low on the label, you can raise the top margin so that it appears higher on the label. To increase the top margin, click the up arrow in the Top Margin box in the Table Properties dialog.
You can also center the address horizontally on the label by clicking the down arrow in the Horizontal Position box in the Table Properties dialog.
This feature is available for most versions of word, including Word for Mac 2007. You can also use this technique to center a picture on the label.
Choosing the correct font and color can make your labels more professional-looking. You should also consider the contrast between the text and the background. Increasing the contrast can make it easier to read your labels.
In addition, if your labels are printed on white paper, you can use dark or colored text to differentiate the different types of information. This can help your customers or recipients quickly identify the type of product or service they’re receiving.
You can also use the label feature to print a page of addresses for each customer or client. This is most useful for return addresses or for printing holiday cards.