The calendar in Microsoft Outlook is a great way to keep track of meetings, appointments, and other events. It also allows users to share files and sync their data across devices. The software is available in a web browser (webmail) or as a desktop application (email client).
How to Create Calendar Invites with Outlook
In Outlook, you can easily send email invites to people on your address book and other contacts. These emails will appear in a new Outlook window and be attached to the event on your calendar. The invitations will include a title, time and date, location, and whether you want to set a reminder.
Before you send the invite, though, it’s a good idea to add a message explaining the purpose of your event and how you intend to use it. This will help your attendees understand the exact nature of the meeting, and it may prevent them from accidentally ignoring the invitation.
To get started, open an existing email in Outlook or create a new one. Click on the “Meeting” button in the top-right corner of your Outlook window, then select the “Reply with meeting” option.
From there, you can choose the attendees of your meeting. You can also select a time and a location for your meeting by clicking on the calendar icon.
Then, in the “More options” section of your event, you can configure various other features, such as whether you want to make this appointment private, which will prevent others from seeing it. You can also set a start and end time for your event, and add a description or attach documents.
When you are done with your invitation, click on the “Save” button in the top-right corner of your event. Then, Outlook will automatically send the email to the people on your address book.
If you’d rather not have your guests’ email addresses stored in the event, you can also create a URL-based custom invitation for Google Calendar events. In this case, you’ll need to be logged into your Google account.
You can also create a custom event using Apple’s Event app. This is a great way to promote an event or launch a new product, but be aware that it will only work with your target audience’s iPhones and iPads.
Alternatively, you can use your mobile phone to send a calendar invite. The Outlook app is available on Android and iOS.
Once you’ve sent the invite, be sure to follow up with your attendees by sending them a second email that includes their RSVP, as well as any other additional information they may need. This can help them prepare for the meeting, such as bringing their own refreshments or getting in touch with you before the event starts.
The best time to send an email invite to your calendar is during the week, but not too close to the weekend. Research shows that attendees on Saturday and Sunday are less likely to accept an invitation.